You're now ready to make the image into a variable image.Instead, press the little triangle on the right edge of that button to get a three-line menu, and click "Link to File." Do not format or resize the picture.
However, do not press the Insert button as usual after selecting the file.
Locate where you want to position your image, and insert an image from the image collection (any of them will do for now) onto the page in the usual manner using Insert + Picture + From File. Only if you're using Word 2003 or before, also make sure that the Mail Merge toolbar is visible in Word's menu bar if not: Tools + Customize, check off the Mail Merge box. If it's not already selected, select the data source (database) into the master document you'll be working with. Don't bother reporting the bug to Microsoft: they've known about it for a long time. If you're using Word 2007 or later, Save As the document in the Word 97 - 2003 (.doc) format - NOT the Word 2007 (.docx) format. For example, if you have a database which includes a "FirstName" field, you might name personnel photos "John.jpg," "Mary.jpg," and so forth. The key to variable images is to have a collection of photo or image files in a folder on your computer or network, and to name the images files the same as the contents of a field in the database. IncludePicture finicky and won't work if you so much as breathe on it the wrong way. Try to follow the instructions very, very precisely. The end result of either of these macros is a set of files (printed or digital), each containing its own set of data and corresponding graph, and each named according to the employee's name if necessary.This step-by-step explanation has been excerpted from an online article on using IncludePicture and is included here by kind permission of its author. Their names when complying with a "no spaces" file naming convention: My formula for this cell ended up being pretty lengthy to account for folks with spaces in "O6" is a cell with a concatenated VLOOKUP for an employee's name, based on "O4", my aforementioned lookup value alter for your own scenario. You may want to create a new folder and point to it in order to collect the volume of files you're about to generate. In the Filename code, specify your own file destination. ReadOnlyRecommended:=False, CreateBackup:=False ' Use employee's name in SaveAs dialog and cycle through counterįileFormat:=xlExcel8, Password:="", WriteResPassword:="", _ 
If you don't actually want to print right now, but just create a whole bunch of individualized files, you could use another macro to SaveAs: Similarly, the range of your "Counter" should be from 1 to however many records you have (if you want to In my case, the lookup value is in cell "O4", so the macro targets that cell for auto-incrementing (image) edit the macro to match your own scenario. ' set ID to a number, then print, cycling all the way to 70Ī From:=1, To:=32766, Copies:=1, _
#Mail merge from excel to word 2007 code#
I provided code for two macros, depending on if you want to print now or Save As: Hits "2", all of your VLOOKUPs will reflect data from the 2nd row of your data worksheet as will your chart/graphic, assuming its driven by the data in your VLOOKUPs fields.Ĥ. To demonstrate: if this incrementing cell Note: this cell can exist on a sheet that, in my macro, will not print. In the worksheet containing your recreated your form, use a single cell as your lookup value that will auto-increment with a macro (step 4). In column A of your data worksheet if it does not exist already, which will serve as the leftmost column of your table array.ģ. For one half of this VLOOKUP, you need an ID column Where MS Word would use the mail merge process to scroll through your existing spreadsheet of data, Excel can do so with multiple VLOOKUP fields referencing your data worksheet. Not provide instructions for this recreation in this post.Ģ. Mine for example was a letter containing employee benefits and a pie graph breakdown underneath so I recreated that in Excel. Whatever form/letter/table & Chart you are trying to use in MS Word, recreate that in Excel. I just tackled this same issue in Office 2010 but my solution will also work in Office 2007.
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